March 2020 - Affiliates - mailman3.cels.anl.gov

Lab letter to students
by Salman Habib 14 Mar '20

14 Mar '20

Hi Everyone, The letter below went out to all the people at the Lab identified as "students". If any of you are supervising Argonne-associated students, please check that they did get it. And if they did not, please notify me and Tim. Thanks! Salman ************************ Dear Argonne students, While Argonne's science and technology research is critical to the nation, your safety and well-being is our top priority. As of today, the Laboratory has no confirmed cases of COVID-19. However, the CDC has stated the need for taking proactive measures now to reduce the severity of the outbreak in the weeks to come. Argonne will do its part. You can expect changes to our usual operations to maximize the amount of research, including the operational support, that can be done off-site, starting next Tuesday. Lab leadership knows your primary question is whether you will be asked to work remotely. You’ll hear that information from your supervisor in the next few days. Lab leadership has worked with each directorate to identify critical research and construction requiring access to our facilities, as well as the operational support required to execute that work safely. As a student, you will follow your directorates plan on what projects or work have been identified as work that could be done remotely. If you are instructed that you are allowed to perform work at the lab, all safety protocols must be followed for work to proceed. But essentially, if you can do the work remotely, you will do the work remotely. Our goal is to continue to operate, but in a mode that keeps the likelihood of COVID-19 transmission low. Here is a list of items and tasks to consider at this time: * Verify the Lab has your current cell phone, home phone, and address inWorkday <https://anl.us2.list-manage.com/track/click?u=12b0bf5a3c2bf2e87f5cab8a4&id=…>. * Let your supervisor know of any changes in your schedule (sick, doctor appointment, etc.). * Update the greeting on your Lab phone to provide alternative contact information for you, including your email. If appropriate, prepare toforward your phone <https://anl.us2.list-manage.com/track/click?u=12b0bf5a3c2bf2e87f5cab8a4&id=…>. * Gather computer (with charger), applications/software, data, resources (journals, papers, articles, etc.), and get VPN access to continue working on projects. * Discuss with your supervisor and team what collaboration and communications tools you will use to stay in touch.Blue Jeans <https://argonne.bluejeans.com/>is an excellent tool for hosting and attending regular virtual meetings. * If not already using Box, consider moving resources to the Laboratory’s cloud-based storage platform to store items and collaborate. * Read thetips for preparing to telecommute <https://anl.us2.list-manage.com/track/click?u=12b0bf5a3c2bf2e87f5cab8a4&id=…>that were shared earlier this week. By taking steps to reduce the opportunities for transmission of the virus, we can delay and reduce the severity of the impact in our community and protect those most at risk. If you have any comments or questions, please send them toStudents(a)anl.gov <mailto:[email protected]>. I will continue to communicate as the situation develops. Best regards, Meridith Bruozas Manager, Educational Programs and Outreach -- Meridith Bruozas Manager of Educational Programs and Outreach Argonne National Laboratory 630-252-1751

1 0

guidance on filling out Telecommuting Agreement form
by Williams, Timothy J. 13 Mar '20

13 Mar '20

Hi All, Here is our guidance on filling out the Telecommuting Agreement form (XINK ANL-885<https://apps.inside.anl.gov/xink/displayForm.jsp?formNumber=ANL-885>): * Check the "Local/Work Off-site" box for Type of Agreement * Put 8 hours at Employee's Home every day Mon-Fri for the Work Schedule * Use the maximum date range: 16 March 2020 thru 15 March 2021 Thanks, Tim & Salman ------- Timothy J. Williams, Ph.D. --- Argonne National Laboratory --- tjwilliams(a)anl.gov<mailto:[email protected]> -------

1 0

guidance on filling out Telecommuting Agreement form
by Williams, Timothy J. 13 Mar '20

13 Mar '20

Hi All, Here is our guidance on filling out the Telecommuting Agreement form (XINK ANL-885<https://apps.inside.anl.gov/xink/displayForm.jsp?formNumber=ANL-885>): * Check the "Local/Work Off-site" box for Type of Agreement * Put 8 hours at Employee's Home every day Mon-Fri for the Work Schedule * Use the maximum date range: 16 March 2020 thru 15 March 2021 Thanks, Tim & Salman ------- Timothy J. Williams, Ph.D. --- Argonne National Laboratory --- tjwilliams(a)anl.gov<mailto:[email protected]> -------

1 0

Checklist updates
by Salman Habib 13 Mar '20

13 Mar '20

Hi Everyone, Mostly everything is under control AFAICT. Here are some needed steps regarding check-in schedules: * Supervisors, please work out a check-in schedule with your direct reports (preferably once a day); if there are any issues with the check-in, please notify Tim and myself. Please make sure you have an alternative communication set up aside from the standard Argonne options. * If you have any visitors on site or soon to arrive, do let us know ASAP (cc Samantha, stezak(a)anl.gov) More as info arrives. All the Best Salman

1 0

CPS students and supervisors
by Salman Habib 13 Mar '20

13 Mar '20

Hi Everyone, For all CPS students and supervisors please make sure you have ways to stay in touch if/when we go in telecommute mode. Of course you should use the standard CPS and CELS channels but do establish more personal links as needed. I'll be sending a broader email to CPS as well. Best Salman

1 0

Re: [CELS Announcements] ACTION: CELS Long-Term Telecommuting Checklist
by Salman Habib 13 Mar '20

13 Mar '20

Yes. And no additional approvers. salman On 3/13/20 11:35 AM, Jin, Xiaoyong wrote: > Hi Salman, are we filling out the ANL-885 Telecommuting Agreement Form for 40 hours/week telecommuting for one year? Any additional approval names we need to add? > >> On Mar 13, 2020, at 9:27 AM, Salman Habib <habib(a)anl.gov> wrote: >> >> Please direct immediate attention to this message from Rick. >> >> Thanks! >> >> Salman >> >> >> -------- Forwarded Message -------- >> Subject: [CELS Announcements] ACTION: CELS Long-Term Telecommuting Checklist >> Date: Fri, 13 Mar 2020 14:21:31 +0000 >> From: Stevens, Rick L. <stevens(a)anl.gov> >> To: argonne(a)cels.anl.gov <argonne(a)cels.anl.gov> >> >> >> All, >> >> In preparation for a possible future long-term telecommuting scenario, please complete the attached checklist items prior to close of business today, 3/13/20. By all CELS employees completing these steps, we will ensure a smooth transition into a full and productive remote work mode, should it become necessary. >> >> There is a possibility that CELS-wide telecommuting will start as early as COB Monday 3/16, but if your work/supervisor allows, you are encouraged to telecommute as soon as practical. Additionally, employees over 65, are encouraged to begin telecommuting as soon as it is possible. >> >> Thanks so much for your cooperation and apologies for the short turnaround time. >> >> --Rick >> >> <CELS Long Term Telecommuting Checklist [1].docx><Attached Message Part.txt>_______________________________________________ >> cps-employees mailing list >> cps-employees(a)lists.anl.gov >> https://lists.anl.gov/mailman/listinfo/cps-employees -- Salman Habib CPS and HEP Divisions Argonne National Laboratory

1 0

Re: [CELS Announcements] ACTION: CELS Long-Term Telecommuting Checklist
by Jin, Xiaoyong 13 Mar '20

13 Mar '20

Hi Salman, are we filling out the ANL-885 Telecommuting Agreement Form for 40 hours/week telecommuting for one year? Any additional approval names we need to add? > On Mar 13, 2020, at 9:27 AM, Salman Habib <habib(a)anl.gov> wrote: > > Please direct immediate attention to this message from Rick. > > Thanks! > > Salman > > > -------- Forwarded Message -------- > Subject:[CELS Announcements] ACTION: CELS Long-Term Telecommuting Checklist > Date:Fri, 13 Mar 2020 14:21:31 +0000 > From:Stevens, Rick L. <stevens(a)anl.gov> > To:[email protected] <argonne(a)cels.anl.gov> > > > All, > > In preparation for a possible future long-term telecommuting scenario, please complete the attached checklist items prior to close of business today, 3/13/20. By all CELS employees completing these steps, we will ensure a smooth transition into a full and productive remote work mode, should it become necessary. > > There is a possibility that CELS-wide telecommuting will start as early as COB Monday 3/16, but if your work/supervisor allows, you are encouraged to telecommute as soon as practical. Additionally, employees over 65, are encouraged to begin telecommuting as soon as it is possible. > > Thanks so much for your cooperation and apologies for the short turnaround time. > > --Rick > > <CELS Long Term Telecommuting Checklist [1].docx><Attached Message Part.txt>_______________________________________________ > cps-employees mailing list > cps-employees(a)lists.anl.gov > https://lists.anl.gov/mailman/listinfo/cps-employees

1 0

Fwd: [CELS Announcements] ACTION: CELS Long-Term Telecommuting Checklist
by Salman Habib 13 Mar '20

13 Mar '20

Please direct immediate attention to this message from Rick. Thanks! Salman -------- Forwarded Message -------- Subject: [CELS Announcements] ACTION: CELS Long-Term Telecommuting Checklist Date: Fri, 13 Mar 2020 14:21:31 +0000 From: Stevens, Rick L. <stevens(a)anl.gov> To: argonne(a)cels.anl.gov <argonne(a)cels.anl.gov> All, In preparation for a possible future long-term telecommuting scenario, please complete the attached checklist items prior to close of business _today_, 3/13/20. By all CELS employees completing these steps, we will ensure a smooth transition into a full and productive remote work mode, should it become necessary. There is a possibility that CELS-wide telecommuting will start as early as COB Monday 3/16, but if your work/supervisor allows, you are encouraged to telecommute as soon as practical. Additionally, employees over 65, are encouraged to begin telecommuting as soon as it is possible. Thanks so much for your cooperation and apologies for the short turnaround time. --Rick

1 0

AI for Science report is available
by Salman Habib 12 Mar '20

12 Mar '20

at https://www.anl.gov/ai-for-science-report and is valuable for a quick read to see what people are thinking across multiple disciplines. Caveats: The coverage is not uniform and the individual chapters are not written from quite the same angle of vision. Best Salman

1 0

CPS Slack and Basecamp
by Salman Habib 12 Mar '20

12 Mar '20

Just making sure that everyone in CPS is aware of the CPS Basecamp: https://3.basecamp.com/3115476/projects/11926740 and the cps_general and cps_random channels in the CELS Slack. Plus all the Argonne COVID-19 info is here: https://my.anl.gov/article/covid19coronavirus-faq Any specific questions you need help with -- ping Tim and me. Best Salman PS Samantha, can you check that the Basecamp covers everyone in CPS?

1 0